What this service does
Every email your organisation sends represents your business. Yet without centralised email signature management, maintaining consistent branding across every employee, department and device can quickly become difficult.
Different fonts, outdated logos, incorrect telephone numbers, missing disclaimers and employees creating their own signatures can all result in an inconsistent and unprofessional appearance.
Our Consistent & Compliant Email Signatures service provides centralised email signature management powered by Exclaimer, giving your organisation control over how email signatures are created, managed and deployed.
Instead of relying on individual employees to configure and maintain their own signatures, templates can be managed centrally and automatically applied across your organisation. Exclaimer supports Microsoft 365, Google Workspace and Microsoft Exchange environments.
Consistent branding across your organisation
Ensure every employee represents your organisation professionally with approved logos, colours, fonts, contact information and branding.
Centralised Brand Kits can store approved brand assets, while changes can be reflected across signatures without individually editing every employee’s configuration.
This is particularly useful for organisations with multiple departments, locations, brands or subsidiaries, where different signature designs can be automatically assigned according to attributes such as a user’s role, department or location.
Keep employee details accurate
Exclaimer can synchronise user information with directories including Microsoft Entra ID and Google Directory. Details such as names, job titles, departments and contact information can therefore populate signatures automatically rather than relying on employees to maintain them manually.
Support email compliance
Standardised disclaimers and other required information can be centrally controlled and automatically incorporated into business email signatures.
This helps prevent employees accidentally removing, modifying or forgetting required wording and makes organisation-wide changes significantly easier to administer. Exclaimer also supports targeted disclaimers and server-side deployment across devices.
Make better use of every email
Your signature can do more than display contact information.
Marketing banners and calls to action can transform everyday correspondence into an additional communication channel. Promote services, events, awards, vacancies, customer reviews or other campaigns directly beneath employee signatures.
Exclaimer also provides analytics capabilities for monitoring signature and campaign activity, helping organisations understand engagement with their email signature campaigns.
Consistent across devices
Employees increasingly send email from desktops, laptops, web browsers, smartphones and tablets. Centralised email signature management reduces dependence on individual device configuration and helps maintain a consistent appearance wherever employees work.
Whether you’re a small business wanting everyone to present the same professional image or a larger organisation managing multiple departments and brands, centralised email signatures remove unnecessary administration while strengthening brand consistency.
As an authorised distributor of Exclaimer, IT Solutions Yorkshire can help organisations implement professional email signature management and take control of one of their most frequently used business communications.
Professional signatures. Consistent branding. Every email, every time.
A refreshed logo can bring your signatures in line with the rest of your brand, while ITSY Secure addresses staff cyber-risk alongside email presentation.
