What this service does
Keep business email signatures consistent across your organisation with centrally managed Exclaimer designs, contact details and approved messaging.
Every email your organisation sends represents your business. Yet without centralised email signature management, maintaining consistent branding across every employee, department and device can quickly become difficult.
Different fonts, outdated logos, incorrect telephone numbers, missing disclaimers and employees creating their own signatures can all result in an inconsistent and unprofessional appearance.
Our Consistent & Compliant Email Signatures service provides centralised email signature management powered by Exclaimer, giving your organisation control over how email signatures are created, managed and deployed.
Instead of relying on individual employees to configure and maintain their own signatures, templates can be managed centrally and deployed through the selected Exclaimer server-side, client-side or hybrid method. Exclaimer supports Microsoft 365, Google Workspace and Microsoft Exchange environments, but coverage and preview behaviour depend on the environment and deployment.
Approved templates help employees present your organisation professionally with authorised logos, colours, fonts, contact information and branding.
Centralised Brand Kits can store approved brand assets, while changes can be reflected across signatures without individually editing every employee’s configuration.
This is particularly useful for organisations with multiple departments, locations, brands or subsidiaries, where different signature designs can be automatically assigned according to attributes such as a user’s role, department or location.
Exclaimer can synchronise user information with directories including Microsoft Entra ID and Google Directory. Details such as names, job titles, departments and contact information can therefore populate signatures automatically rather than relying on employees to maintain them manually.
Standardised disclaimers and other required information can be centrally controlled and automatically incorporated into business email signatures.
This can reduce the risk of employees removing or forgetting approved wording, but the client remains responsible for the legal accuracy and suitability of its content. Exclaimer supports targeted disclaimers and server-side deployment where the selected configuration provides it.
Your signature can do more than display contact information.
Marketing banners and calls to action can transform everyday correspondence into an additional communication channel. Promote services, events, awards, vacancies, customer reviews or other campaigns directly beneath employee signatures.
Exclaimer also provides analytics capabilities for monitoring signature and campaign activity, helping organisations understand engagement with their email signature campaigns.
Whether you’re a small business wanting everyone to present the same professional image or a larger organisation managing multiple departments and brands, centralised email signatures remove unnecessary administration while strengthening brand consistency.
As an authorised distributor of Exclaimer, IT Solutions Yorkshire can help organisations implement professional email signature management and take control of one of their most frequently used business communications.
A refreshed logo can bring your signatures in line with the rest of your brand, while ITSY Secure addresses staff cyber-risk alongside email presentation.
Full scope and service details are set out in the applicable Service Schedule.
